Last Updated: September 6, 2019
Contact Privacy Office
- sending an email at email@example.com or
- sending a letter to
319 McRae Avenue, Suite 700,
Ottawa, Ontario, Canada K1Z 0B9
How Personal Information is Collected
We may collect personal information either directly from You or indirectly through cookies or third parties.
You give Tehama directly when You interact with our websites, register an account with us or interact with us in person. Personal information we collect from You may include: Your first and last name, address, phone numbers, email addresses, credit card information (typically associated with the name of Your employer), and credentials (passwords, password hints and other authentication and account access data).
We collect this information directly from You, for example, when:
- You create an account on our website(s)
- You provide the personal information to us in connection with a services agreement that Your employer executes with us
- You register with us for a sales event/conference
- You post comments, participate in forums, wikis or blogs
- You contact us by phone, email, text or chat sessions relating to customer support or other matters
Indirect Collection of Information
Through Cookies and Similar Technologies
From Third Parties
Tehama may obtain information about You from third parties, for example:
- third parties who are authorized by You, at the time of registering at an event or otherwise, to share Your information with Tehama;
- services providers we use in order to provide You with the Service, as for example, our invoicing and payment processing service provider;
- publicly available sources.
How Personal Information is Used
Tehama may process Your personal information to: (a) provide, improve or develop the requested services to fulfil our contractual obligations with You or Your employer to complete a transaction; (b) send communications to You, including commercial electronic messages and promotional communications; and (c) comply with legal requirements;
Sharing and Disclosure to Third Parties
We share Your information with third parties with Your consent or as necessary to complete a transaction or provide You with a service that You have requested, or as otherwise permitted or required by law.
When we have asked for Your consent to share Your personal information with third parties, we will only use it and share it in accordance with the consent You gave us. In most instances, the grounds for us to share Your personal data is the necessity we have to complete a transaction or provide You with a service You requested or otherwise fulfill the purpose of our business relationship. For example, we may share Your personal information within Tehama or with service providers we use to manage our business operations (such as cloud service providers). These third parties do not use Your personal information or have access to it for any purpose other than for cloud storage and retrieval or to provide the services Tehama has contracted from them in connection with Tehama’s business operations.
We also may share Your information with third parties for other purposes:
- the detection or prevention of fraud;
- the sale or transfer of Tehama or substantially all of their assets;
- protecting Tehama property and enforcing Tehama rights under our services agreements;
- the provision of professional advice Tehama may need from financial, insurance, legal, accounting and other advisors, always under confidentiality terms; and
- responding to lawful requests, such as to respond to subpoenas, warrants, court orders, or other related legal requests or proceedings
Tehama will only retain Your personal information for as long as necessary to fulfill the stated purposes, or for a period specifically required by applicable laws. When no longer required, Tehama will take steps to have the information deleted, destroyed, erased, aggregated or made anonymous.
Your Rights, Choices and Consent
Your Rights and How to Exercise Them
Tehama will respond to any questions, requests or concerns You may have within the timeframe provided by applicable law following receipt of Your written request at firstname.lastname@example.org or at our mailing address. If there are any exceptions that apply, we will inform You about them.
You have choices about the information that is collected about them. You can refuse to provide Tehama with Your personal data; however, there is a minimum amount of personal information needed so that You can complete any specific transaction, access any particular area of the site, register a user account and/or access certain features of our services. If You choose not to provide the minimum personal information required, You may not be able to register an account or use the applicable service. In some cases, other optional information is requested, which You may elect to provide for a more personalized experience.
Where the law requires that we obtain explicit consent from You to collect and use Your personal information (as for example when we want to send You marketing emails), we will not collect Your personal data unless You give us Your consent. In most cases, however, the reason for us to collect and use Your personal information is our need to fulfil our contractual obligations with You or Your employer or to complete a transaction or provide You with information or services You have requested.
To withdraw Your consent from receiving marketing emails or other commercial electronic messages from Tehama, You may use the unsubscribe mechanism provided in the relevant email or contact us using the contact information provided above.
Security of Your Personal Information
Tehama has implemented and maintains administrative, technical, and physical security measures for the safeguard of Your personal information from unauthorized access, alteration, loss, theft or disclosure. These measures include computer safeguards, as well as secured files and buildings.
You also have an obligation to safeguard Your personal information. Our security practices, processes and technology do not guarantee absolute security of Your information and You can reduce the risk of unauthorized access to Your personal information by using common sense security practices.
International Operations and Onward Transfers
To be able to provide and support the functioning of our services, Your personal information may be collected, used, processed, transferred or stored by or on behalf of Tehama in multiple jurisdictions, including countries that may be outside of the region where You are located.
Parents and Children
We do not knowingly collect personally identifiable information from children under 16. We will cancel the registration of any user account initiated by a child upon becoming aware of any such registration. Parents have the right to terminate the registration of a child under 16. Please contact Tehama at email@example.com to instruct such termination.